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Trader Terms & Conditions

  • Trader terms and conditions. Agree to co-operate fully with organisers and security. Organisers reserve the right to allocate stalls at their discretion, and to close down any stall that does not conform to Contender Events regulations without recompense.
  • Traders may not sublet any part of their stall or trading pitch.
  • Traders must arrive before the event on Thursday 9th between 8am and 2pm or Friday 10th between 8am and 2pm and be ready for Health and Safety inspection by Friday 3pm. Traders must remain on site until at least 5.30pm on Sunday after the event and be off site by Monday morning. Arrivals can be arranged prior to Thursday if required BUT MUST BE AGREED IN ADVANCE.
  • No generators may be brought on site and all traders with power requirements must bring with them a 40 metre, 16 or 32 amp cable per feed to plug into our distribution boards. Power available from midday Thursday. Checks will be made to ensure no-one is taking more than their requested supply, any unauthorised connections will be terminated permanently.
  • All entertainment/ sound systems must be authorised by Contender Fest.
  • Traders must abide by all Health and Safety/ Environmental Health requirements, including:
  • All traders must have adequate fire extinguishers with current inspection date.
  • Food traders must have an appropriate number of fire blankets for appliances.
  • All structures, drapes and decor must be certified fire retardant. Structures must be sturdy and safe. Risk assessments are required.
  • All electrical appliances must be PAT-tested with current PAT stickers.
  • All gas appliances must be certificated by a Gas Safe registered engineer.
  • Food traders must have a food hygiene certificate level 3 and above and be registered with their local authority.
  • All traders must have public liability insurance, health and safety policy and risk assessment.
  • Traders may not sell: Tobacco or smoking paraphernalia, drugs or alcohol. In the case of tobacco/ smoking paraphernalia and alcohol these will be sold at separate concessions.
  • Drinks in glass receptacles.
  • No food or beverages are to be sold from a non-food stall due to separate safety and licensing requirements.
  • Items not permitted on site:- glass containers, body piercing equipment, acupuncture needles, items where duty has not been paid, illegal or controlled substances, NOS or related paraphernalia, laser pens, weapons, potential weapons or toy weapons, fireworks, generators, unauthorized sound systems. Glass items banned include all alcohol containers- even small ones for personal consumption. Please respect the land!
  • No Trader animals are allowed on site.(Apart from service dogs) No food traders are allowed to bring dogs on site- there are kennels within the local area.
  • Food traders are requested to use biodegradable cups, plates, cutlery etc. and are advised that all tea, coffee and drinking chocolate sold at the festival must be Fairtrade.
  • No single used plastics, including no drinks to be sold in plastic bottles.
  • Traders must keep the area around their pitch free of litter and leave pitches clean and cleared. Pitch checks will be made before your bond is returned.
  • Vehicle movement must be kept to a minimum and no movement is permitted in the site when open to the public. Traders must remain in situe until the event site closes at 5pm on Sunday without exception.
  • Contender Fest will take all reasonable steps to ensure the festival goes ahead and is well attended, but no rebates will be given for adverse weather conditions or acts of deities, low levels of trading during the event, nor as a result of changes in performance programs or the re-siting of stalls.
  • Traders will pay a Trading Conditions bond of £50 per non- food trader and £100 per food trader.
  • Contender Fest/ Organisers may confiscate any goods of sexist, racist or offensive nature.
  • Any item purporting to be official, or un-official festival merchandise of any description.
  • All traders must display signs with their business name and address and price list in a visible location at their stall.
  • Any descriptions of goods made by traders must be accurate
  • Employers Liability and Public Liability Insurance must be presented if asked for by Contender Fest.
  • Traders must meet all employer’s legal Health & Safety responsibilities to their staff and must ensure contractors delivering to/working on their stall are suitably insured.
  • Traders must comply with legislation relating to Health, Safety, Hygiene, Noise at work, Working at Height